The importance of information systems Essay Example For Students

The importance of information systems Essay Outline1 1. Executive Summary2 2. The construct of information in Organization3 3. Information Management in Organizations4 4. The construct of Information Systems5 5. Importance of Information System in Organizations6 1 Economic Importance:7 2. Information Systems Improve Performance:8 3. Importance in Decision Making:9 4. Organizational Behavior Change:10 6. Case Study Illustration11 6.1 Volvo Group and Knowledge Management12 Discussion13 Problems with Information Systems14 Decision15 Mentions ; 1. Executive Summary In concern universe there is no replacement for right information at right clip. It is apparent that in last twosome of decennaries efforts has been made to develop systems which make information more precise, readily available and easy accessible throughout the administration. The development and usage of information systems is a modern tendency which is chiefly concerned with the aggregation, procedure and dissimilation of utile information that directs an administration for better planning, better determination devising and finally the better consequences. We will write a custom essay on The importance of information systems specifically for you for only $16.38 $13.9/page Order now Information systems and information direction is a huge topic. In order to discourse the importance of information systems for an organisation, the cardinal constructs like what is information, how it can be managed must be acknowledged. In this essay there will be brief debuts of these cardinal constructs and so there will be a instance survey of Volvo s Knowledge Management System, the VPS which highlight the importance of information system and information direction in an organisation. Furthermore, it is non ever without a enlistment to follow and appreciate a new construct and information systems are no different. There are some issues and jobs in put ining and utilizing such systems which once more vary one administration to another. This essay will besides touch upon those troubles every bit good. 2. The construct of information in Organization The universe information has different use in different contexts but in organisational context it becomes more complex and hard to grok. Zorkoczy ( 1981 ) defines information â€Å"as the significance that a human expresses by, or infusions from, representations of facts and thoughts, by agencies of the known conventions of the representations used† . On the other manus in organisational context, Stonecash ( 1981 ) defines information by saying that â€Å"information is merely symbols ( informations, text, images, voices, etc. ) that convey intending through their comparative ordination, timing, form, context, etc. information is the natural stuff for doing determinations for making cognition and fuelling the modern organization† . In organisational context, information becomes more like a basic resource similar to work forces, stuff and money. Information is the adhering component that holds an organisation together. On the reverse, since it is intangible, information is rather different for physical resources and is frequently hard to construe and use in expeditiously in order to accomplish desirable results from the oragnisation. However, it is an built-in portion of organisation and should be decently managed to accomplish ends and aims of the organisation ( W.B. Adeoti-Adekeye, 1997 ) . Hence, it is importance to admit the importance of information in the organisational public presentation. 3. Information Management in Organizations Many bookmans have recognized the fact that right information and its flow with in the organisation can drastically better the public presentation and achieve stipulated aims with easiness. But at the same clip it is of import to observe that there is no point of holding information which is non relevant to the organisaton. This is the point where information direction comes in to play. The premier aim of information direction is to do relevant information readily available for the administration in precise and comprehendible format. Langemo, ( 1980 ) has defined Information direction as the â€Å"organization-wide capableness of making, keeping, recovering and doing instantly available the right information, in the right topographic point, at the right clip, in custodies of the right people, at the lowest cost, in the best media, for usage in determination making.† Besides Best ( 1988 ) defines information direction as â€Å"the economic, efficient and effectual co-ordination of the production, control, storage and retrieval and airing of information from external and internal beginnings, in order to better the public presentation of the organization.† 4. The construct of Information Systems Ever since its innovation, computing machines are going built-in portion of worlds and worlds are going more and more dependent on the services offered by them. In words of W.B Adeoti-Adekeye ( 1997 ) â€Å"the promotions in computing machine engineering have escalated adult male s desire to obtain computing machine aid in work outing day-to-day jobs and more complex jobs: jobs which were considered entirely in the sphere of adult male s intuitive and judgmental procedures, peculiarly in organisations, a few old ages ago. Therefore, information systems are going country of involvement in progressive and dynamic organisations. The demand to obtain entree handily, rapidly and economically makes it imperative to invent processs for the creative activity, direction and use of databases in organizations.† Duff and Assad ( 1980 ) , has defined the information system as â€Å"a aggregation of people, processs, a base of informations and ( sometimes ) hardware and package that collects, procedures, shops and communicates informations for dealing processing at operational degree and information to back up Management determination making.† In general footings, Information Systems can be defined as a set of interconnected constituents which accept informations or information ( meaningful informations ) as a natural stuff shop and so treat it to bring forth information as a merchandise to help and back up in determination devising and commanding activities of the organisation. The Information System contains information about the organisation and its environing environment every bit good. The environing environment includes clients, supplies, rivals and other stakeholders of the organisation. The basic three activities input, processing and end product generate the meaningful information that organisation demand. There is another indispensable component of system known as feedback. It is end product returned to allow governments in the organisation to measure input ( Laudon and Laudon 2006 9th Ed. ) . It can be represented in figure as follows ; through one or more transubstantiation procedures It comprises the undermentioned functional elements which relate to the organisation and its environment .uceef6e057e76bad1859f34f59c41a848 , .uceef6e057e76bad1859f34f59c41a848 .postImageUrl , .uceef6e057e76bad1859f34f59c41a848 .centered-text-area { min-height: 80px; position: relative; } .uceef6e057e76bad1859f34f59c41a848 , .uceef6e057e76bad1859f34f59c41a848:hover , .uceef6e057e76bad1859f34f59c41a848:visited , .uceef6e057e76bad1859f34f59c41a848:active { border:0!important; } .uceef6e057e76bad1859f34f59c41a848 .clearfix:after { content: ""; display: table; clear: both; } .uceef6e057e76bad1859f34f59c41a848 { display: block; transition: background-color 250ms; webkit-transition: background-color 250ms; width: 100%; opacity: 1; transition: opacity 250ms; webkit-transition: opacity 250ms; background-color: #95A5A6; } .uceef6e057e76bad1859f34f59c41a848:active , .uceef6e057e76bad1859f34f59c41a848:hover { opacity: 1; transition: opacity 250ms; webkit-transition: opacity 250ms; background-color: #2C3E50; } .uceef6e057e76bad1859f34f59c41a848 .centered-text-area { width: 100%; position: relative ; } .uceef6e057e76bad1859f34f59c41a848 .ctaText { border-bottom: 0 solid #fff; color: #2980B9; font-size: 16px; font-weight: bold; margin: 0; padding: 0; text-decoration: underline; } .uceef6e057e76bad1859f34f59c41a848 .postTitle { color: #FFFFFF; font-size: 16px; font-weight: 600; margin: 0; padding: 0; width: 100%; } .uceef6e057e76bad1859f34f59c41a848 .ctaButton { background-color: #7F8C8D!important; color: #2980B9; border: none; border-radius: 3px; box-shadow: none; font-size: 14px; font-weight: bold; line-height: 26px; moz-border-radius: 3px; text-align: center; text-decoration: none; text-shadow: none; width: 80px; min-height: 80px; background: url(https://artscolumbia.org/wp-content/plugins/intelly-related-posts/assets/images/simple-arrow.png)no-repeat; position: absolute; right: 0; top: 0; } .uceef6e057e76bad1859f34f59c41a848:hover .ctaButton { background-color: #34495E!important; } .uceef6e057e76bad1859f34f59c41a848 .centered-text { display: table; height: 80px; padding-left : 18px; top: 0; } .uceef6e057e76bad1859f34f59c41a848 .uceef6e057e76bad1859f34f59c41a848-content { display: table-cell; margin: 0; padding: 0; padding-right: 108px; position: relative; vertical-align: middle; width: 100%; } .uceef6e057e76bad1859f34f59c41a848:after { content: ""; display: block; clear: both; } READ: Pride And Prejudice (823 words) Essay5. Importance of Information System in Organizations Directors must hold relevant information that increases their cognition of internal procedures and external concern environment. This cognition reduces the grade of uncertainness and makes managerial determinations more rational and practical. Without relevant information most of the determinations made by directors will be like test and mistakes, which in bends decrease the efficiency and profitableness and increase the uncertainness with in the organisation. The chief benefits if an information system can be discussed as follows: 1 Economic Importance: Even though the cost of installing and care of an information system rather high ( depends upon sort of system ) in the beginning, but in due class the costs beads and appears just trade when compared to sorts of benefits enjoyed with the aid of it. Besides with the transition of clip cost of information systems tends to diminish, whereas, costs of its replacements ( for case labor ) has been historically tends to lift ( Laudon, 1990 ) . Furthermore, information systems use webs, which help an organisation to cut down the dealing costs, by doing it worthwhile for organisation to contract external providers alternatively of utilizing internal resources. For case, the Chrysler Corporation reduces costs by obtaining more than 70 % of its parts from other provider by utilizing computing machine links ( Laudon and Laudon, 9th Ed. ) . 2. Information Systems Improve Performance: Information Systems are designed to better the overall efficiency and effectivity of a procedure. The information systems speed up the procedure and cut down the clip by taking non-value adding stairss in the operation. For case, Citibank developed the Automatic Teller Machines and Bank Debit Cards in 1977 ( Laudon and Laudon 9th Ed. ) . It made fiscal minutess easy and was a immense success. Further, Bankss continued to introduce and these yearss with the aid of dependable and unafraid information systems from TEMENOS, Infosys, Oracle etc, most of the client can make bulk of dealing from their place computing machine or even from nomadic telephone. Furthermore, information systems provide existent clip information which reduces the range of mistakes, hence, increases the quality of the end product of the procedure. 3. Importance in Decision Making: Information Systems provides the tools for directors enabling them to supervise, program and prognosis with more preciseness and velocity so of all time earlier. They besides enable directors to react more quickly and adapt fleetly to the fast changing concern environment. The Decision Support Systems can significantly better consequences both on quantitative and qualitative foreparts. For case, there are around 142 million employees working in United States bring forthing $ 12.2 trillion of Gross Domestic Products. If the determination doing quality of these employees could be improved by merely 1 % in a twelvemonth the GDP might be expand well. â€Å"This implies for any organisation the ability of director or employees to do right determination at right clip with the aid of right information can hold extraordinary concern value† ( Laudon and Laudon 9th Ed. ) . 4. Organizational Behavior Change: Behavioral researches illustrate that information systems facilitate flattening of hierarchies by broadening the distribution of information to authorise lower-level employees. It pushes the determination doing rights to the lower degree in the organisation as the lower degree employees receives the information they need to do determinations extinguishing the demand of in-between directors ( Laudon and Laudon 9th Ed. ) . This besides leads to the decrease is the administrative costs of the administration. For illustration, after put ining ERP system Knust-SBO Precision Machining1 of Texas, reduced the administrative staff by 50 % and at the same clip improved the truth of on -time bringings from56.5 % to 95 % . 6. Case Study Illustration The efficient public presentation of an organisation is dependent really much on the public presentation of the internal resources of organisation and their synchronism with external environment. To exemplify the usage and importance of a direction information system in organisational public presentation the undermentioned illustration of Volvo from Pull offing Knowledge in MNCs-The instance of the cognition direction enterprise in the Volvo Group by Sona Gevorgyan and Boban Ivanovski ( 2009 ) will show that how Volvo achieved superior public presentations by deploying their Knowledge direction system. 6.1 Volvo Group and Knowledge Management The Volvo Group is one of the leaders in its industry with production installations in 19 and gross revenues in more than 180 states. In 2008 it employed more than 90,000 employees worldwide bulk located in Sweden, France, USA, Japan, Brazil, China, and South Korea. The industry in which Volvo Group operates is extremely engineering driven and cognition intensive. Its merchandise scope comprises building equipment, trucks and coachs, aircraft engine constituents, thrust system for Marine and industrial applications. Since it operates globally the Group is comprised of legion subordinates, known as merchandise related Business Areas ( BA ) and back uping Business Units ( BU ) . The major map of Business country is to industries merchandises, whereas Business Unit of measurements are responsible for procurance, merchandise planning s and fiscal facets of the concern. As the Group continued to turn, it recognized that the diverseness that the subordinates represent could function as chance to use all the cognition within the Volvo Group. The group acknowledged demand of the planetary Knowledge Management System which could assist in extinguishing waste of resources in footings of animating cognition in one subordinate, while already possessing it in another. Furthermore, such enterprise could potentially function as agencies of detecting new synergisms in the Group that may take to smooth and efficient operation of the Group s activities. Hence, the Volvo Production System Academy was launched in 2008, taking to set about and back up such a common group Knowledge Management enterprise ( Gevorgyan Ivanovski,2009 ) . Knowledge Management Systems are designed to hive away and treat the cognition available in organisations ( Wickramasinghe, 2003 ) , and at the same time back up contextualized application of that cognition ( Maier, 2004 ) . Workers are meant to utilize this engineering in sharing information about past experiences and doing sense of this information, while executing their undertakings ( Wickramasinghe, 2003 ) . Volvo Production System Academy ( VPSA ) is the Centre for research, development and invention in the Volvo Group. The Academy is meant to represents a cardinal research and development unit which provides the basicss for the KM enterprises. It developed the Knowledge Management System for the Group, the Volvo Production System. .u8f38bfa3e73c462c0b6f30baf288bf3b , .u8f38bfa3e73c462c0b6f30baf288bf3b .postImageUrl , .u8f38bfa3e73c462c0b6f30baf288bf3b .centered-text-area { min-height: 80px; position: relative; } .u8f38bfa3e73c462c0b6f30baf288bf3b , .u8f38bfa3e73c462c0b6f30baf288bf3b:hover , .u8f38bfa3e73c462c0b6f30baf288bf3b:visited , .u8f38bfa3e73c462c0b6f30baf288bf3b:active { border:0!important; } .u8f38bfa3e73c462c0b6f30baf288bf3b .clearfix:after { content: ""; display: table; clear: both; } .u8f38bfa3e73c462c0b6f30baf288bf3b { display: block; transition: background-color 250ms; webkit-transition: background-color 250ms; width: 100%; opacity: 1; transition: opacity 250ms; webkit-transition: opacity 250ms; background-color: #95A5A6; } .u8f38bfa3e73c462c0b6f30baf288bf3b:active , .u8f38bfa3e73c462c0b6f30baf288bf3b:hover { opacity: 1; transition: opacity 250ms; webkit-transition: opacity 250ms; background-color: #2C3E50; } .u8f38bfa3e73c462c0b6f30baf288bf3b .centered-text-area { width: 100%; position: relative ; } .u8f38bfa3e73c462c0b6f30baf288bf3b .ctaText { border-bottom: 0 solid #fff; color: #2980B9; font-size: 16px; font-weight: bold; margin: 0; padding: 0; text-decoration: underline; } .u8f38bfa3e73c462c0b6f30baf288bf3b .postTitle { color: #FFFFFF; font-size: 16px; font-weight: 600; margin: 0; padding: 0; width: 100%; } .u8f38bfa3e73c462c0b6f30baf288bf3b .ctaButton { background-color: #7F8C8D!important; color: #2980B9; border: none; border-radius: 3px; box-shadow: none; font-size: 14px; font-weight: bold; line-height: 26px; moz-border-radius: 3px; text-align: center; text-decoration: none; text-shadow: none; width: 80px; min-height: 80px; background: url(https://artscolumbia.org/wp-content/plugins/intelly-related-posts/assets/images/simple-arrow.png)no-repeat; position: absolute; right: 0; top: 0; } .u8f38bfa3e73c462c0b6f30baf288bf3b:hover .ctaButton { background-color: #34495E!important; } .u8f38bfa3e73c462c0b6f30baf288bf3b .centered-text { display: table; height: 80px; padding-left : 18px; top: 0; } .u8f38bfa3e73c462c0b6f30baf288bf3b .u8f38bfa3e73c462c0b6f30baf288bf3b-content { display: table-cell; margin: 0; padding: 0; padding-right: 108px; position: relative; vertical-align: middle; width: 100%; } .u8f38bfa3e73c462c0b6f30baf288bf3b:after { content: ""; display: block; clear: both; } READ: Diabetes EssayThe premise is that operational excellence, sustainable profitableness and client satisfaction is more likely to accomplish if the workers operate in conformity with the VPS guidelines. The VPS theoretical account is described in item through internal paperss known as Reference Material, stored in cardinal database and provided through the VPSA Intranet portal. The database and the Intranet portal on which the information from the database is available, represents the nucleus of the KMS provided by VPSA. The ‘good illustration of VPS theoretical account is an indispensable portion of the feedback and larning facet of the theoretical account. It is repr esents a ocular illustration of exceeding executing of a specific faculty described in the VPS theoretical account, this acts as a communicating tool to promote employees to reiterate the desirable behaviour. Good illustrations from assorted mills are stored in the cardinal database in add-on to the rules, and available on the Intranet portal. The good illustrations are either submitted by the mills and so quality-proofed by VPSA, or spotted in the appraisals that VPSA behaviors. By sharing them through the Intranet portal, good illustrations are meant to function mills from different subordinates to locally implement the VPS faculties by working common synergisms and larning from each other s cognition and experiences. ( Gevorgyan Ivanovski,2009 ) Discussion The Knowledge Management Systems are one of the most complex information systems. The Volvo Group has realized that their merchandise and services are non limited to physical resources but besides on the intangible assets i.e. cognition. Since it operates globally and most of its concern unit are geographically, demographically and culturally dispersed, therefore it was utterly of import for the Group to synchronies its cognition and do it available wherever and whenever it is needed to back up the concern procedures and managerial determinations. The Group achieved it with the aid of an information system, the Volvo Production System. However, put ining an information system does non automatically ensue in success, unless uninterrupted engagement of all single workers in procedures is ensured. In this instance workers have struggled ab initio to get by up with the alterations the system brought in, but the strong organisational civilization motivated them to acquire involved in the procedure. Problems with Information Systems There might be different grounds, but despite of many success narratives there are illustrations of great failure of implementing information systems in organisations. For case ( web resource1 ) ; Hershey Foods The taking cocoa maker in United States accounted 19 % bead in net incomes was caused by an unqualified SAP ERP installing that caused distribution upset during one of its most profitable seasons. AA FoxMeyer Drug s The pharmaceutical distribution company was forced to declare bankruptcy after an unsuccessful ERP execution. NASA . The ERP system was non able to shut year-end books on a Cal Tech contract which consequences in coevals of inaccurate fiscal studies. Bang and Olufsen In 1999, the Danish Hi-Fi audio- picture shaper claimed that SAP systems has damaged relation with its retail merchants It is frequently argued that most of the issues in ERP systems catastrophes were non proficient but were chiefly related to employee and organisational civilization of the house. Many of the failures can be attributed to hapless managerial pattern in the signifier of unequal preparation ( Pang 2001 ) . The opposition to alter from with in the organisation, deficiency of high flexibleness in footings of customization of information system and inadequate IS execution scheme may be considered as the major factors for such a drastic failure of the information systems in certain instances. Decision It is of import to observe that information direction and information systems are the agencies non the terminal of the procedure. Both are the powerful tools in the manus of direction, which when deployed suitably can convey dramatic alteration in the manner an organisation perform and accomplish its aims. Appropriate use of information systems benefits both the organisation and its employees and its stakeholders. But when misapplied, they can blow enormous sums of clip, attempt, and money. To carry through successful information direction and cut down the opportunities of failure in future, an information system must be designed and operated with due respect to organisational civilization every bit good as technological factors. There should be an equal part from both the concern direction and the information professionals while planing and implementing a new information system. There is no uncertainty that better exchange of ideas between organisational direction and information professionals has the possible to develop information systems which will wholly alter the mentality how we run concern today. Mentions ; Best, D.P. ( 1988 ) , â€Å"The hereafter of information management† , International Journal of Information Management, Vol. 8 No. 1, March, pp. 13-24. Duff, W.M. and Asad, M.C. ( 1980 ) , Information Management: An Executive Approach, Oxford University Press, London, p. 243 Langemo, M. ( 1980 ) , â€Å"Records management/word treating a needful squad effort† , Records Management Quarterly, Vol. 14 No. 4, pp. 10-14. Maier, R. ( 2004 ) . Knowledge direction systems: information and communicating engineerings for cognition direction. Zugl. : Regensburg, Univ. , Habil.-Schr. , 2001. Pang, L. Manager s Guide to Enterprise Resource Planning ( ERP ) Systems information Systems Control Journal, Volume 4, 2001 Sona Gevorgyan and Boban Ivanovski ( 2009 ) Pull offing Knowledge in MNCs-The instance of the cognition direction enterprise in the Volvo Group Stonecash, J.C. ( 1981 ) , â€Å"The IRM showdown† , Infosystem, Vol. 28 No. 10, pp. 42-8. W.B. Adeoti-Adekeye ( 1997 ) â€Å"The importance of direction information systems† Library Review, Vol. 46 No. 5, page 318-327. MCB University Press, 0024-2535. Wickramasinghe, Nilmini ( 2003 ) . â€Å"Do We Practice What We Preach? Are KnowledgeManagement Systems in Practice Truly Reflective of Knowledge Management Systems in Theory? † . Business Process Management Journal, 9 ( 3 ) : 295-316. Zoikoczy, P. ( 1981 ) , Information Technology: An Introduction, Pitman, London, p. 157 1The New ERP System Halves the Administrative Staff, Modern Machine Shop, Feb2002, Vol. 74, p142

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Disaster Management Essay

There four phases of emergence planning including mitigation, preparedness, response and reconstruction. Mitigation phase involves efforts made by the charged management and the community in general to prevent any known and foreseeable hazard from developing into a destructive disaster. It also involves reducing the effects associated with the occurrence of a disaster. As such, this phase is different from all others as it involves development of long term measures and strategies useful for avoiding and reducing risks in a society. When mitigation measures are applied after a disaster has occurred, they can be considered as a part of the recovery process. Mitigation strategies can be structural in the sense that they make use of the existing technology or they can be non-structural such as legislation, insurance or land use planning. It is this phase that most of the efforts of emergence managers should be concentrated as this can help in avoiding most types of disasters. Another important phase of emergence planning is the preparedness phase in which emergency managers strive to develop action plans to counter the occurrence of a disaster. Most of the emergence planners spend much time and resources in this stage in an effort to prepare themselves and organize resources needed. The common measures undertaken in this phase include effective communication plans, training and maintenance of emergence services inclusive of enough human resources to deal with any disaster that may occur (Krischenbaum, 2004, p. 21). Other measures include the exercise and development of effective methods of warning the population about the occurrence of an emergency coupled with evacuation plans and emergence shelters, maintenance of enough disaster equipments and supply besides the necessary inventory and finally, the development of emergence organizations of properly trained volunteers among the population in an area. Another important aspect of this phase is the prediction of the casualties that can be expected from a given disaster which helps the planners to estimate the amount and type of resources needed to respond to an emergence. In the response phase, emergence managers are charged with the role of mobilizing all the required resources to deal with a disaster. Resources such as firefighters, police and ambulance among others forms the first wave of responders to a disaster to help save and put to a safe place those hit by the disaster. The planners mobilize all the resources inclusive of human resources and other type of resources such as evacuation cars and ladders, medical supplies among others. The effectiveness of this phase is based on how well the planners had organized and rehearsed the preparedness phase (Krischenbaum, 2004, p. 43). The final phase is that of recovery or reconstruction of the affected area in an effort to restore it to its previous status. Here, planners would organize the reconstruction of infrastructure, and offering aid to the affected individuals to help recover and reconstruct their lives. 2. The process of risk analysis A risk can be defined as a quantifiable probability of specific eventualities. In regard to disasters, a risk can be seen as the probability of negative outcomes of a disaster. Risk analysis involves the application of various strategies and methods in assessing the possible impact of a disaster occurrence in a society. It involves the application of various tools such as cost benefit analysis in an effort to have an idea regarding the potential impact of a disaster. As such, risk analysis is an important step in emergence management as it helps emergence managers to better organize resources for effective mitigation and response to a disaster. Risk analysis help in determining the situations likely to occur and which needs most of the attention in planning process. It involves the identification of threats posed by a disaster inclusive of the economic and social risks. As such, disaster managers should assess the risks in terms of loss of lives, property among other resources in the society. After such identification, the managers should try and quantify the risk through the application of various tools such as socio-economic cost benefit analysis. Whether faced with a shortage of resources or not, managers should undertake risk analysis as this will help them have a clear picture of what they would expect if a given disaster occurs. They will be able to effectively allocate resources during the planning period and effectively respond to a given disaster with the required speed, resources and preciseness (Sundra, 1995, p. 98). An actual assessment of possible risks through the available tools of analysis is thus important if emergence planning process is to be effective as a whole. Managers should therefore conduct risk analysis for better allocation of resources besides better planning. 3. The importance of emergence plan to a community or urgency? There are various types of disasters that can face any given community. Some disasters are easy to mitigate while others cannot be mitigated nor can they be prevented from occurring. For example, while it is possible to mitigate the consequences of flooding, it is not possible to stop the rain from falling. Still, measures can be put in place to avoid certain consequences associated with hurricanes by it is practically impossible to prevent a hurricane from occurring. An emergency plan is important while dealing with disasters as it enables a community or an agency charged with the role of managing emergencies to better respond to any occurrence of such a disaster. For one, an emergence plan helps in mitigating the occurrence of disasters and the risks associated. Measures such as ensuring all the buildings comply with architectural rules and regulations helps in reducing the risk of such buildings collapsing in case of an earthquake. Further, an emergency plan helps the community to be completely prepared in terms of types and the amount of resources that would be needed if a disaster occurs (Alexander, 2007, p. 47). Here, the community or the agency will have the resources ready and this will help the emergence team to respond fast and effectively. It will help in ensuring that all the required resources are available and effectively allocated when responding to a disaster. Such a plan should therefore include all the resources needed besides outlining the various steps to be followed while dealing with a disaster. It should include a cost analysis or a budget covering all the resources required. Still, all actors should be well informed of the plan so as to ensure a smooth flow of all the phases and steps required to deal with a disaster. 4. Roles played by emergence managers in planning medical emergence for mass-casualty incident Disasters which results in mass casualties demand a lot of resource allocation and efforts on the side of disaster managers. When there are mass casualties, medical care can pose a big problem and thus managers need to be well informed and knowledgeable of the steps that need to be taken if such a situation occurs. As such, managers should be able to organize all the resources inclusive of medical crew and medical suppliers at least to deal with the minor incidence of injuries. Further, disaster managers should be able to communicate with the existing hospital managements about the casualties and organize with such hospitals to offer space to the casualties. On the other hand, to facilitate medical care to mass casualties, disaster managers can request medical staff from available hospitals besides organizing for transportation methods such as helicopters to air lift those affected and ambulances to take the injured to the hospitals. The managers should fully cooperate with other actors to ensure that the causalities are taken care of. Evacuation and rescue teams should be mobilized to un-trap those who may be trapped in various places and to bring these people into safety (Terry, 2003, p. 56). Moreover, a disaster manager can cooperate with the community for a camp site where mobile hospitals can be erected to help save the situation. Medical help should be sought from various directions including organizations such as the Red Cross among others. A complete and continuous supply of medical resources should be maintained to ensure that all the medical staff are fully supplied and equipped with the necessary supplies. Every effort and measures should be taken to ensure that all the relevant actors are involved and all the casualties attended to. 5. What makes for a good emergency manager or disaster manager? For one to be a good disaster or emergency manager, there are a lot of considerations that need to be put into consideration. Other that the professional qualifications needed of such a manager, other behavioral and character traits are needed to ensure the effectiveness of the manager. A manager can be fully educated about ways and means of dealing with a disaster or an emergency besides all the strategies needed in such a situation but may still be ineffective in his or her leadership. To start with, a manager needs to be a self propelling person. When faced with an emergency, many decisions need to be made and fast. The manager should be able to make quick and effective decisions with minimal reliance on others if the various steps involved are to be successful. Still, the manager should be able to work under harsh conditions as is typical with most of the disasters. He or she should be able to flexible to work at odd hours and be prepared to do all that it takes to save the situation. In general, the manager should be a team leader, self propelling, flexible in terms of space and time and also be innovative (Cahill, 2003, p. 103). Despite the existence of emergency agencies and organizations, there is shortage of resources to many of these agencies. Resources such as ambulances, human resources, tents and other resources are limited thus jeopardizing the whole process of emergence planning and action. Evacuation tools and machinery are today rare to many emergency agencies besides lack of enough man power. In essence, this has resulted to slow response in some situations and foreign aid to fill the resource gap. References: Alexander E. (2007).Moving beyond â€Å"special needs†: A function-based framework for emergency management and planning. Journal of Disability Policy Studies, Vol. 17, pp. 47 Cahill K. M. (2003). Emergency relief operations. Mahwah NJ. Quorum Books, pp. 103 Krischenbaum A. (2004). Chaos organization and disaster management. Westport CT, Praeger Publishers, pp. 21, 43 Saundra K. (1995). Flirting with disaster: Public management in crisis situations. London, Routledge, pp. 98 Terry Cannon (2003). At risk: Natural hazards, people’s vulnerability and disasters. Routledge, pp. 56